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Posted: 07/11/2025 Employment Type: Permanent Job Category: Finance Job Number: KC63799379

Job Description

Our client is looking for a highly motivated, experienced Accountant for Accounts Payable. This will be a highly visible position within their AP shared service organization with interactions across various departments and the opportunity to make a significant impact. This role will work in the accounts payable processes from invoice receipt, through approval, to payment for the entire group. Primary responsibilities will include close collaboration with cross-functional business unit (BU) operational teams to ensure invoices are coded correctly, paid timely and that various vendor relationships are sustained and built in a professional manner. To be successful in this role, the AP Specialist should possess the ability to conduct a variety of AP processes and projects.

An ideal candidate would not only be a self-starter who is driven to learn and add value quickly but also should be savvy in Excel, have excellent organizational, analytical, interpersonal skills, and the ability to maintain a team-oriented environment. This position will play a crucial role in maintaining the effective functioning of our financial operations across multiple subsidiaries, aligning with established protocols and internal standards as well as reviewing and analyzing current processes for potential improvements. This role is for a self-motivated, reliable individual, who, by ensuring financial integrity and promoting financial transparency, will contribute to the rapid growth and success of the company.

This is an onsite role 2-3 days per week in their San Rafael office.

Key Responsibilities

Analyze expense reports, meticulously track, and report expenditures, as well as contribute to budgeting process.
Oversee corporate credit card reconciliations and manage disputes or fraudulent transactions.
Ensure timely handling of reimbursements and employee credit card deactivations.
Involvement in full accounts payable cycle, including vendor onboarding, invoice verification, coding, and data entry, ensuring compliance with company policies and procedures.
Ensure invoices and credit card transactions are recorded at the correct companies/subsidiaries.
Arrange for and execute intercompany expense allocations as needed.
Develop and maintain strong relationships with vendors and other stakeholders. Resolve payment discrepancies promptly and professionally.
Coordinate month-end and year-end closing activities related to accounts payable, including accruals, reconciliations, and journal entries.
Ensure compliance with tax regulations (including 1099 filings), vendor agreements, and internal controls.
Keep a constant and diligent eye focused on preventing, identifying, and mitigating accounts payable related fraud.
Ensure adherence to internal controls and financial policies across the organization, mitigating financial risks and maintaining compliance with relevant regulations.
Coordinate and provide required information and support to external auditors for the annual audit.
Perform other ad hoc accounting duties or projects as needed.
Protect organization's value by keeping information confidential.

Professional Qualifications

Bachelor’s degree (BA/BS) in Accounting, Finance or equivalent required.
5 years of AP and expense experience.
1+ years’ experience processing intercompany transactions and reconciliations.
Preference given to candidates with operational accounting experience in companies with $50M-$100M in Revenue.
Knowledge of purchasing, receiving, logistic flows are required.
Proven ability to build effective relationships, influence decision-making and work with all levels across the organization.
Strong and proven organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Commitment to excellence and high standards.
Excellent written and verbal communication skills.
Able to work efficiently as a part of a team as well as independently.
Proficient in MS Office, advanced user of Excel.
A thorough knowledge of ERP system is required, NetSuite is preferred; experience with Ramp, Tipalti, and Power-BI are a significant plus.

Personal Characteristics

Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures to improve efficiency.
Problem-Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Business Acumen--Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
Cost Consciousness--Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
Diversity--Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Salary $65-90k

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Meet Your Recruiter

Karen Cichocki

Karen is the Director of All Things Business Development at Emerging Blue. She loves meeting new people and is passionate about building strong relationships with her clients. Karen thrives on getting to know brands and the passion and story behind each of them.

Diversity, Equality, and Inclusion

Emerging Blue is committed to diversity, equality, and inclusion with all hiring and employment practices. Our goal is go to create an inclusive environment in which all candidates and employees are treated with respect.

We partner with our clients to create diverse candidate pools, promote equality, and help build positive and inclusive company cultures.

Emerging Blue prohibits discrimination and all forms of applicant and employee harassment based on race, color, religion, sex, pregnancy, gender identity, national origin, age, disability, military or veteran status, or status in any group protected by state or local law

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