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Posted: 12/19/2024 Employment Type: Permanent Job Category: Administrative Job Number: SG9400961218

Job Description

Executive Assistant

We’re excited to share an opportunity for an Executive Assistant with a well-established denim brand based in Vernon, CA. With over 40 years in the industry, the company collaborates with LA-based laundries to design and produce high-quality, locally crafted denim. This role offers a collaborative, hands-on environment ideal for someone passionate about denim and eager to grow in the fashion industry.

Key Responsibilities:

Calendar & Scheduling Management:
Manage complex calendars, coordinate meetings, and ensure seamless scheduling for management, internal sales teams, external partners, and vendors.
Communication & Coordination:
Serve as the central point of communication within the organization and external partners. Coordinate follow-ups, project updates, and align deadlines.
Travel Arrangements:
Book flights, hotels, car services, Ubers, and manage itineraries while maintaining updated calendars and tracking travel-related expenses.
Meeting & Event Coordination:
Organize and prep for meetings, including arranging meals, reserving restaurants, and coordinating team events like birthday celebrations, company lunches, and dinners.
Task Coordination:
Track internal team deadlines, send reminders for small deliverables, delegate tasks as needed, and maintain organized documentation.
Expense Management:
Gather, file, and track invoices and expenses for the team, ensuring accurate reporting and timely submissions.
Administrative Support:
Manage office supplies, snacks, and beverages to ensure a tidy and functional workspace. Oversee the office environment, maintaining organization and efficiency.
Sample Management:
Handle returning purchased samples and tracking the company’s sample inventory as needed.
Office Operations:
Open and/or close the office daily, ensuring smooth day-to-day operations.

Qualifications:

2+ years of experience as an Executive Assistant, Office Coordinator, or in a similar role.
Strong organizational skills with excellent attention to detail.
Exceptional time-management and multitasking abilities.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and Google Workspace.
Excellent verbal and written communication skills.
Ability to take initiative, prioritize tasks, and maintain a proactive approach.

Position Details:

Location: Onsite in Vernon, CA
Schedule: Full-time
Salary Range: $50,000 - $80,000 (commensurate with experience)

This is a fantastic opportunity to join a dynamic and creative team, providing essential support to leadership and helping drive the day-to-day success of the organization. If you’re passionate about fashion, denim, and thrive in a fast-paced environment, we’d love to hear from you!

Meet Your Recruiter

Samantha Goffredi

Diversity, Equality, and Inclusion

Emerging Blue is committed to diversity, equality, and inclusion with all hiring and employment practices. Our goal is go to create an inclusive environment in which all candidates and employees are treated with respect.

We partner with our clients to create diverse candidate pools, promote equality, and help build positive and inclusive company cultures.

Emerging Blue prohibits discrimination and all forms of applicant and employee harassment based on race, color, religion, sex, pregnancy, gender identity, national origin, age, disability, military or veteran status, or status in any group protected by state or local law

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