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Office Manager
Job Description
Job Title: Office Manager
Location: New York, NY (On-site or hybrid as needed)
Salary Range: $70,000 – $90,000 per year
Salary Range: $70,000 – $90,000 per year
About the Role
We are seeking a driven Office Manager to lead the launch and ongoing operations of our new office in New York. This is a foundational role- ideal for someone who thrives in fast-paced environments, enjoys building systems, and wants to shape the culture and infrastructure of a growing team.
Key Responsibilities
Office Setup & Launch
- Lead all logistics for establishing a new office: equipment setup, vendor coordination, and compliance with local building and safety regulations.
- Oversee rollout of office layout, technology infrastructure (hardware, Wi-Fi, business systems), supplies, and furniture to create a welcoming, efficient work environment.
Culture & Employee Experience
- Foster a positive, inclusive office culture aligned with organizational values.
- Plan and execute team events, wellness initiatives, and cultural touchpoints to strengthen engagement and morale.
- Serve as an approachable, trusted office liaison for employees.
Policy, Procedures & Administration
- Develop and maintain office policies and procedures, covering expense guidelines, visitor protocols, equipment use, onboarding checklists, and emergency readiness.
- Support creation of an employee handbook or operations manual that balances company culture with compliance requirements.
- Implement systems for task tracking, office requests, and maintenance workflows.
Cross-Functional Operations & Systems
- Act as the central hub for operational efficiency, working closely with team leads across functions (marketing, finance, IT, HR, etc.).
- Manage vendor relationships (cleaning, security, courier, office services) for quality and cost efficiency.
- Oversee administrative tasks: scheduling meeting rooms, coordinating visitor access, managing mail, and tracking supplies.
- Produce reports on office usage, expenses, and process improvements.
Technology & Tools Proficiency
- Advanced user of Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Comfortable with office technologies and collaboration tools such as shared calendars, cloud storage, ticketing systems, and video conferencing platforms.
Qualifications
- 3–5 years of experience in office management or related roles, ideally within a creative or fast-growing company.
- Proven experience planning and launching new office spaces or leading major operational transitions.
- Strong background in creating and managing policies and procedures.
- Demonstrated ability to foster positive office culture and employee engagement.
- Exceptional organizational, multitasking, and communication skills.
- Strong proficiency in Microsoft Office and office technologies.
- Resourceful problem-solver with a proactive mindset.
What’s in it for You
- The opportunity to build something meaningful-your work will define the foundation of the NYC office.
- A dynamic, fast-paced environment where innovation and collaboration are valued.
- Competitive compensation and benefits aligned with experience.
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