Payroll and Onboarding Specialist
Job Description
TEMPORARY PAYROLL AND ONBOARDING SPECIALIST
JOB DESCRIPTION:
The Payroll & Onboarding Specialist is responsible for ensuring accurate and timely payroll processing while delivering a seamless and compliant onboarding experience for new hires. This role supports employees across multiple states and partners closely with HR, and hiring managers to ensure payroll accuracy, regulatory compliance, and a positive employee experience from day one.
Responsibilities:
Onboarding & New Hire Administration:
- Coordinate and manage the end-to-end onboarding process
- Prepare and process new hire paperwork and ensure completion of required documentation (I-9s, tax forms, acknowledgments
- Enter and verify employee data in ADP Workforce Now and other payroll systems
- Ensure a positive onboarding experience by proactively working with Recruiting and Hiring Managers to work through barriers.
- Communicate with candidates to ensure understanding
Payroll processing:
- Work with leadership to ensure payroll information is prepared in a timely manner
- Maintain Excel spreadsheets where needed.
- Process payroll accurately and on time in accordance with federal, state, and local regulations
- Support multi-state payroll compliance, including tax setup.
- Reconcile payroll reports and investigate discrepancies
- Respond to employee payroll-related inquiries in a timely and professional manner
- Maintain payroll records in compliance with company policy and regulatory requirements
Required Skills/Abilities:
- Bachelor's degree preferred.
- 2–4 years of payroll and/or HR operations experience
- Proficiency with ADP Workforce Now
- Proficiency with MS Office and Google Suite.
- Proficiency with Excel
- Strong attention to detail and high level of accuracy
- Ability to manage multiple deadlines in a fast-paced environment
- Strong communication and customer service skills
- Working knowledge of federal and state employment regulations
The anticipated hourly pay range for this position is $25-$40. This range represents the good-faith estimate of the pay the employer reasonably expects to offer upon hire, based on the role’s responsibilities, required experience, location, and internal equity.
Meet Your Recruiter
Madison Day
Recruiter
Madison has experience in many sectors of the apparel industry. From retail to production she has seen it all and is well versed in the luxury market. Always ready for a new task, she is driven, focused and hard-working.
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